---
title: Headlight Release 2.17
description: Discover the latest features in Headlight Release 2.17, including redesigned expense management for fleet managers and enhanced mobility budget tools for drivers.
image: https://release.headlight.tech/hubfs/headlight-release-2026-11-14.png
---

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- [\< All Release Notes](https://release.headlight.tech/release-notes)

 Nov 14, 2026, 10:00:00 AM

# Headlight Release 2.17

[Headlight](https://release.headlight.tech/release-notes/author/headlight)

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## New in this release

- **Fleet managers review mobility budget expenses on a redesigned Expenses screen.** 
    - Expenses sit in lists by what they wait for: **To review**, **Auto-approving** (with AI auto-approval on), **Waiting for drivers** and **All expenses**, each beside the selected expense. Every expense says why it waits, and All expenses has search and a status filter.
    - **Approve all** approves a whole list, or one driver's expenses, at once.
    - Fleet managers with the mobility budget find it under [Expenses](https://app.headlight.tech/app/mobility-budget/expenses). Guide: [Mobility budgets](https://app.headlight.tech/app/comms/knowledge-base/hl/329f7377-8596-5ff8-828c-6c3d3c7bc99e/951d1d77-295b-5961-831a-52ef3caa4818).
- **Drivers get a redesigned mobility budget page, and hear when an expense is decided.** 
    - The budget page shows first what needs the driver, then what is spent, being checked and committed, spending by type, and their activity with search and filters. A receipt goes through one drawer: upload it, check what Headlight read, send it.
    - An expense's page shows its steps, why it was rejected with a way to send it again, and a credit as *Credited by your fleet manager*.
    - Drivers are told in the app and by push when an expense is approved, rejected or credited, and can turn the approval messages off under [Settings › Notifications](https://app.headlight.tech/app/settings/catalog/notifications).
    - Drivers with a mobility budget find it under [Mobility budgets](https://app.headlight.tech/app/my-mobility-budget). Guide: [Your mobility budget](https://app.headlight.tech/app/comms/knowledge-base/hl/d19debd9-e454-55a9-a482-f1830c65bdbf/8874e0d9-3fdf-5c03-a479-c0c33d62ab13).
- **Close a mobility budget year.** 
    - The new workflow step **Lock Budget Year** closes a year per budget. [Budget years](https://app.headlight.tech/app/mobility-budget/years) then shows who is locked and who is still open, and you can reopen a year with a reason.
    - Drivers can't add or send an expense dated in a closed year. An expense paid in an earlier year that is still open can now be sent, and counts against that year's budget.
    - .Flow users with the mobility budget can now add the step to their workflows. The Budget years tile appears after the first lock. Guide: [Mobility budgets](https://app.headlight.tech/app/comms/knowledge-base/hl/329f7377-8596-5ff8-828c-6c3d3c7bc99e/951d1d77-295b-5961-831a-52ef3caa4818).
- **Drivers can add accessories from their dealer quote as custom options.** 
    - In the car configurator, **Add custom option** takes an accessory that isn't in the catalogue, such as a tow bar, with its price. It counts like a catalogue option in the price, the benefit in kind and the budget, and the leasing companies see it on the quotation request. The dealer quote is then mandatory.
    - Each budget policy now says whether its drivers may add custom options (**Allow custom options**) and custom discounts (**Allow custom discounts**), in [Car budget policies](https://app.headlight.tech/app/policy/car-budget-configurator). Your policies keep the custom discounts they allowed; custom options start off.
    - .Flow users can now let their drivers add custom options. Guides: [Car budget policies](https://app.headlight.tech/app/comms/knowledge-base/hl/b794d88f-6b3b-5bc5-bdd1-60514a4667d4/89a3b83f-b90a-5ce1-a9f1-54d719d78e0c), [Ordering your car](https://app.headlight.tech/app/comms/knowledge-base/hl/d19debd9-e454-55a9-a482-f1830c65bdbf/745b9562-7729-5512-9c1b-037d4084d5de).
- **Choose who sees each knowledge base category, and keep articles as drafts.** 
    - Under **Who sees this category**, limit a category to the employees who match a rule, as in Contacts. Fleet managers still see everything; employees, Lucy for drivers, search and the PDF follow the rule.
    - Save articles and FAQs as drafts and publish them one by one or together; a published one can go back to draft. **Preview as employee** shows the knowledge base as a given employee sees it.
    - .Flow users can now use both in the [Knowledge base](https://app.headlight.tech/app/comms/knowledge-base). Guide: [Writing your knowledge base](https://app.headlight.tech/app/comms/knowledge-base/hl/c091e719-0127-5bfe-9a66-c104000f6f6a/ba15a536-2a7b-52ac-a8c8-1c363534f438).

## Improvements

### Ordering

- **A car budget policy can stop correcting the employee contribution for taxes.** 
    - On an after-tax budget the contribution is normally higher than the overrun. With **Don't correct the contribution for taxes** ticked, it equals the overrun and the company carries the difference, in [Car budget policies](https://app.headlight.tech/app/policy/car-budget-configurator). Guide: [Car budget policies](https://app.headlight.tech/app/comms/knowledge-base/hl/b794d88f-6b3b-5bc5-bdd1-60514a4667d4/89a3b83f-b90a-5ce1-a9f1-54d719d78e0c).

### Mobility budget

- **A budget's page shows its details first, with year arrows and that year's expenses one click away.** 
    - A budget can now allow rent or mortgage even when the commute is over 10 km, in [Budget allocations](https://app.headlight.tech/app/mobility-budget/allocations). Guide: [Mobility budgets](https://app.headlight.tech/app/comms/knowledge-base/hl/329f7377-8596-5ff8-828c-6c3d3c7bc99e/951d1d77-295b-5961-831a-52ef3caa4818).
- **Let employees submit expenses is now Let drivers upload receipts.** 
    - It stays on by default. When it's off, drivers can't upload receipts from the mobile app either. In [Settings › Mobility budget](https://app.headlight.tech/app/settings/catalog/mobility-budget). Guide: [Mobility budgets](https://app.headlight.tech/app/comms/knowledge-base/hl/329f7377-8596-5ff8-828c-6c3d3c7bc99e/951d1d77-295b-5961-831a-52ef3caa4818).
- **Budget invoices are made on request.** 
    - They're no longer made automatically on the 1st of the month: use **Create consolidated report** in [Invoices](https://app.headlight.tech/app/mobility-budget/invoices), or a workflow step. Their Excel now has a reimbursement tab per employee and a **Skipped Expenses** sheet.

### Workflows

- **Evaluate steps: choose how capable the AI is and how long it thinks.** 
    - **AI model** (Lightweight or Standard) and **Reasoning** (Quick or Standard) replace the model name. Steps you already have keep their current setting. Advanced and Deep can be set by your usual Headlight contact.
    - AI+ users can now choose them in [Workflow configuration](https://app.headlight.tech/app/workflow/configuration).
- **Request Lease Quote steps show whether their e-mails were delivered.** 
    - .Flow users see it in the run's status under [Workflow runs](https://app.headlight.tech/app/workflow/operation/executions), as for Form, Approval and Notify steps. Guide: [Workflows: the basics](https://app.headlight.tech/app/comms/knowledge-base/hl/45c149ef-e32e-56bc-b55f-22aab658f9ad/26ebe9d2-b3f0-583d-b53f-f55982bd0aec).
- **The damage report PDF shows the inspector's remarks.** 
    - .Flow users get the general and interior remarks in the damage reports their workflows generate.

### Employees

- **Employees can have a private e-mail address.** 
    - Import it with the people file on the [Import](https://app.headlight.tech/app/company/import) page (column Private Email), or send it through the API, to reach someone before their start date or after they leave.
    - .Flow users can now send workflow mail to it. Guide: [Importing employees](https://app.headlight.tech/app/comms/knowledge-base/hl/7a0a1ca3-4b52-5cf8-8ade-b7545f59fe48/3adebf13-1e0f-5f02-b2bf-885f4be94ef6).
- **Data quality shows e-mail addresses that Headlight's mail doesn't reach.** 
    - The finding *Emails to this address are not delivered* says why and what to do, and which employees, logins, leasing company contacts and workflow steps use the address. An address blocked after an earlier bounce stays blocked until your usual Headlight contact lifts the block.
    - On [Data quality](https://app.headlight.tech/app/resources/data-quality). Guide: [The data quality dashboard](https://app.headlight.tech/app/comms/knowledge-base/hl/e5aa7f72-21ae-5551-8bb6-54c23fe42fe9/4bb020cb-8f4c-542a-98cd-090d0fdd9128).

### Invoicing and imports

- **Accounting rules can give each invoice line its driver's legal entity.** 
    - In [Accounting rules](https://app.headlight.tech/app/procurement/invoices/accounting-rules), an **Inherit from link** rule on **Employee** now offers **Legal entity**, for example to recharge costs to the entity each driver works for. Guide: [Accounting rules](https://app.headlight.tech/app/comms/knowledge-base/hl/132d95a6-d971-5cb5-815e-c49fa6429cd8/d693e25c-7305-5c55-9e69-6dec8f23e627).
- **Ionity invoices and charging sessions can be imported for Belgium**, on the [Import](https://app.headlight.tech/app/company/import) page.

## Related posts

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## [Headlight Release 1.20](https://release.headlight.tech/release-notes/headlight-release-1.20)

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---

[![full\_dark](https://release.headlight.tech/hs-fs/hubfs/full_dark.png?width=200&height=38&name=full_dark.png "full_dark")](https://headlight.tech)

Amelia Earhartlaan 10/008, 9051 Gent

Copyright © 2026, Headlight

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